Job Details

Senior Business Assistant
Go to our website »

Position Number: 5834477
Location: Lubbock, TX
Position Type: Fine and Applied Arts - Art

Senior Business Assistant
Lubbock
39528BR
School of Art

Position Description
Performs responsible and complex duties associated with a specialized function of a section of clerical employees. Duties may be generally described as planning, assigning, coordinating, directing, scheduling, evaluating, verifying, training, and processing of information. Thorough knowledge of policies, procedures, and methods for the area of responsibility is required. Initiative and independent judgments are frequently exercised in formulating procedures or methods, and in program coordination. Work is performed under general supervision within University policies and procedures. Job performance is based on overall operational effectiveness.

Major/Essential Functions

Schedule individual and various school-wide meetings for the Director. Handle written and verbal communications ranging from phone calls, emails and written correspondence. Record minutes for meetings. Assist the Director with any assigned tasks.
Maintain the School of Art calendars, manage multiple email boxes and ensure timely announcements are distributed to faculty, staff and students. Serve as Front Desk point of contact to visitors, faculty/staff/students. Reserve meeting rooms and coordinate the schedule for events. Receive packages/mail at the front office and submit key requests. Order office supplies and catering/food items. Assign parking for guests.
Assist Business Manager with various office tasks as assigned. Tasks may include department credit cards check-out to reconciliation in Chrome River, arranging hotels and meals for prospective graduate students and reconciling purchases from orders to receipts in TechBuy. Process food forms, vendor set ups, I9s, background checks, and file digitally as well as hard copy.
Work with the College Recruiter to plan and implement the SOA Pre-Immersion Summer Camp for high school students. Responsibilities include reserving dorms, classrooms, etc. Collect camp payments, communicate with camp attendees and answer questions.

Required Qualifications
A minimum of a high school diploma or the equivalent. Three years progressively responsible clerical experience. Additional education and/or related experience to equal three years may substitute on a year for year basis.

Preferred Qualifications

Previous experience with Microsoft Office Products.
Strong written and communication skills.
Excellent organizational skills
Previous experience with TTU systems and procedures.

Minimum Hire Rate
15.20

To apply, visit workattexastech.com

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, disability, genetic information or status as a protected veteran.