Job Details

University of Colorado Anschutz Medical Campus

Senior Business Administration Professional
Go to our website »

Position Number: 5710025
Location: Aurora, CO
Position Type: Business - Management

Senior Business Administration Professional - 34633 University Staff

Description
University of Colorado Anschutz Medical Campus

School of Medicine | Department of Biomedical Informatics

Job Title: Senior Business Administration Professional

Position: #00826662 – Requisition: #34633

Job Summary:

The Department of Biomedical Informatics at the University of Colorado Anschutz Medical Campus is seeking applications for a Senior Business Administration Professional. This full-time University Staff position is responsible for assisting the Department Chair and Vice Chairs of the Department of Biomedical Informatics located at the University of Colorado Anschutz Medical Campus. Providing high-level, confidential support, which requires knowledgeable discretion and insightful judgment, attention to detail, grace under pressure, and the ability to multi-task, prioritize, exercise appropriate initiative, and, once acclimated will work with significant independence within the scope of the position.

This position is responsible for heavy calendar management, prioritization of daily appointments and organizing complex, time-sensitive meetings with internal and external executives/faculty members.

Key Responsibilities:

Provide primary administrative and calendar management support to the Chair Vice Chair(s) and DFA in DBMI, responding to all requests in a timely manner.
Coordinate and prioritize a high volume of meeting requests based on knowledge of relationships with various stakeholders.
Plan and organize meetings, reserve locations, order refreshments, prepare meeting materials, and provide timely notification of meeting times, dates, or location changes.
Records, transcribes, and distributes meeting minutes/ materials promptly.
Provided support on travel schedule, including conference bookings, airfare, and hotel accommodations, ensuring the travel was well-organized and optimized time and trip effectiveness. And process reimbursement promptly after the conference is completed.
Assist the leadership team with special projects and perform other related work as assigned and/or required by the nature and scope of the position.
Provides administrative support functions, such as sorting and distributing mail, establishing, and ordering office and breakroom supplies and swag, maintaining adequate inventory levels, etc.
Provides general administrative support for Department faculty meetings, town hall, annual retreats, and other departmental events.
Assists HR Specialist with scheduling for recruitment.
Other duties as assigned.

Work Location:

Hybrid – this role is eligible for a hybrid schedule of 3 days per week on campus and as needed for in-person meetings.

Why Join Us:

The University of Colorado Anschutz Medical Campus is a public education, clinical and research facility serving 4,500 students, and a world-class medical destination at the forefront of life-changing science, medicine, and healthcare. CU Anschutz offers more than 42 highly rated degree programs through 6 schools and colleges and receives over $500 million in research awards each year. We are the single largest health professions education provider in Colorado, awarding nearly 1,450 degrees annually. Powered by our award-winning faculty, renowned researchers and a reputation for academic excellence, the CU Anschutz Medical Campus drives innovation from the classroom to the laboratory to the delivery of unparalleled patient care. Read CU Anschutz Quick Facts here.

Why work for the University?

We have AMAZING benefits and offer exceptional amounts of holiday, vacation and sick leave! The University of Colorado offers an excellent benefits package including:

Medical: Multiple plan options
Dental: Multiple plan options
Additional Insurance: Disability, Life, Vision
Retirement 401(a) Plan: Employer contributes 10% of your gross pay
Paid Time Off: Accruals over the year
Vacation Days: 22/year (maximum accrual 352 hours)
Sick Days: 15/year (unlimited maximum accrual)
Holiday Days: 10/year
Tuition Benefit: Employees have access to this benefit on all CU campuses
ECO Pass: Reduced rate RTD Bus and light rail service

There are many additional perks & programs with the CU Advantage.

Diversity and Equity:

The University of Colorado Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnically minoritized individuals, persons with disabilities, persons within the LGBTQ+ community and all veterans. In addition, the Anschutz Campus has also been recognized as an Age-Friendly University. The University of Colorado is committed to diversity and equality in education and employment.

Qualifications:

Minimum Qualifications:

A bachelor's degree from an accredited institution in business administration, business, communication, or a related field.
- A combination of education and related technical/paraprofessional experience may be substituted for the bachelor's degree on a year-for-year basis. A master's degree in a directly related field from an accredited institution may be substituted for up to two (2) years of experience.
Two (2) years of executive or C-Suite administrative experience in an academic, health care, and/or business-related environment

A combination of education and related technical/paraprofessional experience may be substituted for the bachelor's degree on a year for year basis.

Applicants must meet minimum qualifications at the time of hire.

Preferred Qualifications:

Three (3) years of executive or C-Suite administrative experience in an academic, health care, and/or business-related environment.
Professional and progressively responsible project management experience.
Experience making travel arrangements and travel reimbursements.
Experience working in an academic medical environment.

Knowledge, Skills and Abilities:

Ability to establish and maintain effective working relationships at all levels throughout the institution and externally.
Outstanding customer service skills.
Present and maintain a professional, polished, and positive demeanor/disposition while working with internal and external stakeholders in a dynamic, high-paced environment.
Ability to handle sensitive and confidential issues professionally.
Self-starter with excellent organizational skills and the ability to manage multiple projects simultaneously.
Excellent attention to detail with the ability to prioritize tasks in a dynamic and fast paced environment.
Flexibility and the ability to adapt to various situations and work with a diverse group and competing interests.
Excellent interpersonal and communication skills (verbal and written).
Excellent time management and organization skills; ability to take direction and use independent judgment to meet multiple deadlines.
High proficiency in Microsoft Office, including Excel, Word, PowerPoint, and Outlook.
Ability to plan, develop and coordinate multiple projects and meet deadlines.
Ability to make administrative/procedural decisions/judgments on sensitive and confidential issues.
Ability to manage a high volume of information coming in and going out of the administrative office via phone, email, and in person. Ensuring that all inquiries been addressed in a timely and effective manner.

How to Apply:

For full consideration, please submit the following document(s):

1. A letter of interest describing relevant job experiences as they relate to listed job qualifications and interest in the position

2. Curriculum vitae / Resume

3. Three to five professional references, including name, address, phone number (mobile number if appropriate), and email address

Questions should be directed to: DBMI.HR dbmi.hr@cuanschutz.edu

Screening of Applications Begins:

Immediately and continue until the position is filled. For best consideration, apply by October 18th, 2024.

Anticipated Pay Range:

The starting salary range (or hiring range) for this position has been established as $60,514 – $76,974.

The above salary range (or hiring range) represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. This position may be eligible for overtime compensation, depending on the level.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.

Total Compensation Calculator: http://www.cu.edu/node/153125

ADA Statement:

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at hr.adacoordinator@cuanschutz.edu.

Background Check Statement:

The University of Colorado Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

Vaccination Statement:

CU Anschutz strongly encourages vaccination against the COVID-19 virus and other vaccine preventable diseases. If you work, visit, or volunteer in healthcare facilities or clinics operated by our affiliated hospital or clinical partners or by CU Anschutz, you will be required to comply with the vaccination and medical surveillance policies of the facilities or clinics where you work, visit, or volunteer, respectively. In addition, if you work in certain research areas or perform certain safety sensitive job duties, you must enroll in the occupational health medical surveillance program.

Qualifications
Application Materials Required: Cover Letter, Resume/CV, List of References

Job Category: Business Services

Primary Location: Aurora Department: U0001 -- Anschutz Med Campus or Denver - 21925 - SOM-BIOMED Informatics Gen Ops

Schedule: Full-time

Posting Date: Oct 8, 2024

Unposting Date: Ongoing Posting Contact Name: DBMI HR Posting Contact Email: dbmi.hr@cuanschutz.edu Position Number: 00826662